Tips for a successful application

Tips for a successful application

  1. Review the website of the data linkage unit(s) from which you are requesting data for: information about the data collections available; any mandatory training; and details of the application process.  Ensure that you also visit the PHRN website if you are planning on conducting a cross jurisdictional project.
  2. Applicants are strongly advised to contact the client services team via phone or email before applying for data. Be sure to discuss any questions, doubts or concerns you have before you begin your application.
  3. Ensure your application is complete. Answering all questions and including all documents at the start will minimise confusion and time-wasting.
  4. Administrative data is not collected for research purposes and consequently has its limitations when used for research. Make sure that the available data is capable of answering your research question and you are familiar with the data collections and any limitations. To do this: a) check the meta data available; b) speak to client services; and c) in some cases client services may direct you to speak directly with data custodians.
  5. Request ONLY the data sets and variables that are necessary to answer your research question, but do your best to request all that you need in your application to avoid amendments. Make sure that the study population definition answers your research question.
  6. Make sure that the information in your application for data form is identical to the information you provide for your ethics application.
  7. Each project will be assigned a project number. Use the project number you receive from the data linkage unit in all correspondence.
  8. Carefully review, record and respond promptly to letters/emails/phone calls from the data custodian(s)and client services staff, and keep copies for your records.
  9. Before your ethics approval expires, renew it. Send the approval letter to client services staff. If your approval expires your access to data will be terminated.
  10. Request renewal of data retention date if necessary via client services, prior to the expiration of your agreement.
  11. Inform client services staff of any changes to your contact information.

Source: Adapted with permission from Popdata BC 2014 

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PHRN is closely monitoring the COVID-19 situation and has taken steps to mitigate the risk of transmission to our staff. In line with advice on social distancing, all staff at PHRN program office have moved to work from home. Staff are currently all working in line with our usual work patterns and our landline numbers are being diverted to staff at home, so will either be answered, or it will be possible to leave a voicemail. Please bear with us as we move to this new way of working. We will be participating in any meetings we need to attend remotely via Zoom. We are reviewing our work plans in light of the current situation and will make changes as required to ensure we are serving our network, researchers and community in this changing situation.

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WA Department of Health is seeking to establish a contract for the provision of an expert resource which will provide consultation to the Department of Health and the Department of Jobs, Tourism and Industry on a joint initiative. The ‘Strategic Linkage Advisor’, will provide strategic linkage advice, research, analysis, stakeholder management and inter-governmental coordination on matters relating to data linkage.