Victoria

Victoria

Victoria  

Birth data
Description:

All babies born in Victoria need to be registered with the Registry of Births Death and Marriages within 60 days. The law requires both parents to register a child’s birth, although there are circumstances where just one parent can register the birth including where the father is unknown, the other parent has died or the other parent refuses to sign. The CVDL obtains this data from the Registry of Births Death and Marriages under a Memorandum of Understanding.

The available fields of data are:
- baby’s date of birth (5-year age groups)
- baby’s sex
- mother’s date of birth (5-year age groups)
- birth order (in case of multiple births).

Date Range: July 1993 - December 2018
Contact: Department of Health and Human Services
Jurisdiction: Victoria
Data Linkage Unit: Centre for Victorian Data Linkage
Variable list: Available
Metadata: Not available
Data Quality Statement: Not available

 

Victorian Perinatal Data Collection
Description:

The Consultative Council on Obstetric and Paediatric Mortality and Morbidity (CCOPMM) is responsible for collecting and monitoring data on all Victorian births. Health services are required to report the information set out in the Consultative Council on Obstetric and Paediatric Mortality and Morbidity (CCOPMM) birth report for inclusion in the Victorian Perinatal Data Collection (VPDC). This includes non-hospital births and birth-related events from 20 weeks gestation onwards.

The CCOPMM relies upon the cooperation of obstetricians, neonatologists, paediatricians, midwives, general practitioners and medical records personnel to provide it with the maximum amount of relevant information on each case. A Perinatal Death Certificate and a Confidential Medical Report on Perinatal Death is completed for each stillbirth or neonatal death by the attending physician or pathologist.

CCOPMM authorises release of data items required for a specific linkage request. Available data items include: maternal characteristics, obstetric conditions, procedures and outcomes, neonatal morbidity and birth anomalies.

To access the Perinatal data, a separate application is to be submitted to the CCOPMM for approval via the Victorian Agency for Health Information (VAHI) Data Request Hub at: https://vahi.freshdesk.com/support/home

Date Range: 1 January 1999 - 31 December 2018
Contact: Consultative Council on Obstetric and Paediatric Mortality and Morbidity
Jurisdiction: Victoria
Data Linkage Unit: Centre for Victorian Data Linkage
Variable list: Not available
Metadata: Not available
Data Quality Statement: Not available
Extra information: To find out how researchers can access Maternal and Perinatal Mortality and Morbidity data please click here.   

 

Victorian Emergency Minimum Dataset
Description:

The Victorian Emergency Minimum Dataset (VEMD) comprises de-identified demographic, administrative and clinical data detailing presentations at Victorian public hospitals with designated emergency departments. The VEMD does not capture emergency department presentations at private hospitals.

Collection processes are based on standard definitions that comply with the Emergency Department Care National Minimum Data Set (NMDS).

The purpose of the collection is to enable comparisons of ED operation and management, particularly in respect to access to services. The collection also aims to assist health service planning and coordination, policy assessment and formulation and epidemiological research.

The available data includes fields relating to patient demographics including residential location, diagnosis and procedures, arrival and departure details.

Date Range: 1 July 1999 - December 2019
Contact: Department of Health and Human Services
Jurisdiction: Victoria
Data Linkage Unit: Centre for Victorian Data Linkage
Variable list: Available
Metadata: Available
Data Quality Statement: Not available

   

Victorian Admitted Episodes Dataset
Description:

Admitted patient activity is captured in the Victorian Admitted Episodes Dataset (VAED), which provides a comprehensive dataset of the causes, effects, nature of illness and immediate outcome following treatment, and the use of hospital health services in Victoria. The VAED supports health service planning, policy formulation, epidemiological research and public hospital funding under the casemix system. All Victorian public and private hospitals, including rehabilitation centres, extended care facilities and day procedure centres, report a minimum set of data for each admitted patient episode.

The available data includes fields relating to patient demographics including residential location, causes, effects and nature of illness, type of care, diagnosis, procedures, source of funding (public vs private) and month and year of arrival and departure.

Date Range: January 2000 - December 2019
Contact: Department of Health and Human Services
Jurisdiction: Victoria
Data Linkage Unit: Centre for Victorian Data Linkage
Variable list: Available
Metadata: Available
Data Quality Statement: Not available

  

Victorian Integrated Non-Admitted Health (VINAH)
Description:

The DHHS maintains data around the provision of a range of non-admitted services in Victoria to provide equitable funding to public hospitals and support health services in their planning, policy formulation and epidemiological research. The Victorian Integrated Non-Admitted Health (VINAH) dataset comprises data about non-admitted services including the Hospital Admission Risk Program (HARP), Specialist Clinics (Outpatients), Palliative Care (PC), Post-Acute Care (PAC), Subacute Ambulatory Care Services (SACS), Victorian HIV Service (VHS) and the Victorian Respiratory Support Service (VRSS).

The VINAH dates available for use in the VLM is listed in table below. The data items vary between programs, but in general include patient demographics, referral details, medical condition, and service provided.

Date Range: July 2007 - December 2019
Contact: Department of Health and Human Services
Jurisdiction: Victoria
Data Linkage Unit: Centre for Victorian Data Linkage
Variable list: Available
Metadata: Available
Data Quality Statement: Not available

  

Mental Health (CMI/ODS)
Description:

Specialist mental health services in Victoria are divided into two service delivery types: clinical and non-clinical. Clinical services focus on assessment and treatment of people with a mental condition. These services are called area mental health services and are managed by general health facilities, such as hospitals. There are reporting requirements for Victorian Government public mental health services using the CMI/ODS system. CMI/ODS comprises two systems. The Client Management Interface (CMI) is the local client information system used by each public mental health service. The Operational Data Store (ODS) manages a set of selected data items from each CMI.

When a public mental health service accepts a person’s referral for service delivery or intervention, the person becomes a client of the service and should be registered in the Client Management Interface/Operational Data Store (CMI/ODS) system.

The Clinical public mental health services date available for use in the VLM is listed in table A below. Available data includes demographic, clinical status including diagnosis, and service history for each person registered on the CMI/ODS system as receiving public clinical mental health services. Registered and non-registered Mental Health clients are included in this data.

Date Range: 1 January 2008 - June 2019
Contact: Department of Health and Human Services
Jurisdiction: Victoria
Data Linkage Unit: Centre for Victorian Data Linkage
Variable list: Available
Metadata: Available
Data Quality Statement: Not available

 

Mental Health Community Support Services
Description:

Mental Health Community Support Services (MHCSS) provide non-clinical mental health services, for example, they support people with psychiatric disability to manage their self-care, improve social and relationship skills and achieve broader quality of life via physical health, maximise participation on community life, housing, education and employment.

Access to Mental Health Community Support Service (MHCSS) programs – Individualised Client Support Packages, Youth Residential Rehabilitation Services, Adult Residential Rehabilitation Services and Supported Accommodation Services – is via the catchment-based intake assessment services.

The system includes client demographics, contact hours, bed days, client support units and service types on individuals who receive MHCSS services which is reported to DHHS from funded sector service providers.

Date Range: 1 January 1955 - 1 March 2019
Contact: Department of Health and Human Services
Jurisdiction: Victoria
Data Linkage Unit: Centre for Victorian Data Linkage
Variable list: Available
Metadata: Available
Data Quality Statement: Not available

 

Victorian Cancer Registry (VCR)
Description:

The Victorian Cancer Registry (VCR) is a population-based cancer registry aiming to provide comprehensive, accurate and timely information for cancer control. All Victorian hospitals, pathology services and prescribed registers, are required to notify details of patients admitted and treated for cancers reportable under the Cancer Act, 1958, as amended. The VCR now holds information on nearly 1 million tumours diagnosed in Victorians over more than 30 years.

Available data items include patient demographics including geographic location and tumour details such as site, morphology, grade, behaviour and date of diagnosis.

Date Range: 2008 - December 2018
Contact: Cancer Council of Victoria and Department of Health and Human Services
Jurisdiction: Victoria
Data Linkage Unit: Centre for Victorian Data Linkage
Variable list: Available
Metadata: Available
Data Quality Statement: Not available

 

Victorian Death Index
Description:

All deaths in Victoria are registered with the Registry of Births, Deaths and Marriages. Usually, death registration is done by the funeral director. A medical practitioner is responsible for recording the Medical Certificate relating to cause of death. The CVDL obtains Victorian Deaths Index (VDI) data from the Registry of Births Deaths and Marriages under a Memorandum of Understanding.

The Register includes all deaths that occur in Victoria. The following deaths are registered in Victoria:

  • deaths in the state of Victoria (all)
  • deaths where a court directs registration of the death in Victoria (all)
  • deaths on aircraft/ships en route to Victoria (may be refused registration if registrable  under other laws)
  • perinatal deaths (ie where the child has breathed without assistance prior to death)
  • deaths overseas where the deceased either was a Victorian resident and/or owned property in Victoria (voluntary)

The following deaths are NOT registered in Victoria:

  • stillbirths (ie where the child did not breathe without assistance prior to death)
  • deaths in Victorians which occur elsewhere in Australia

Stillbirths or deaths in utero that occur after 20 weeks gestation or at greater than 400 grams are recorded in the Births and Deaths Register.

The available data items include: Date of birth of deceased, date of death, age at death, cause of death, sex of deceased, number of siblings, marital status at death, number and age of children, last residence of deceased. Note that the cause of death data is not coded to ICD-10, and where this is required for the research purposes, the National Cause of Death Unit Record File is the preferred source.

Date Range: January 1994 - December 2019
Contact: Department of Health and Human Services
Jurisdiction: Victoria
Data Linkage Unit: Centre for Victorian Data Linkage
Variable list: Available
Metadata: Not available
Data Quality Statement: Not available

 

Elective Surgery Information System (ESIS)
Description:

The Elective Surgery Information System (ESIS) is a patient-level collection of elective surgery waiting list data from approved Victorian public healthcare services. Elective surgery is planned surgery that can be booked in advance as a result of a specialist clinical assessment resulting in placement on an elective surgery waiting list.

Available data items include patient age, elective surgery procedures, date of registration on waiting list, date of admission and patient postcode.

Date Range: 1 July 2001 - December 2019
Contact: Department of Health and Human Services
Jurisdiction: Victoria
Data Linkage Unit: Centre for Victorian Data Linkage
Variable list: Available
Metadata: Available
Data Quality Statement: Not available

 

Public Dental Health Services
Description:

The Dental Health Program provides public dental care to eligible Victorians. This includes health care and pensioner concession cardholders and their children, and all children aged 0-12 years. The Department of Health & Human Services funds Dental Health Services Victoria (DHSV) to deliver both routine and urgent dental care. Services are delivered through the Royal Dental Hospital Melbourne and 79 clinics across Victoria, operated by community health and rural public health services. The Dental Health dataset contains data about the public dental services funded by the Dental Health Services. It does not include information about private dental services.

Available data items include patient demographics, treatment type, eligibility and treatment history.

Date Range: July 2011 - December 2018
Contact: Department of Health and Human Services
Jurisdiction: Victoria
Data Linkage Unit: Centre for Victorian Data Linkage
Variable list:  
Metadata:  
Data Quality Statement: Not available

 

Victorian Alcohol and Drug Collection (VADC)
Description:

Previously, the main source of data on Alcohol and Drug Services was sourced from the ADIS application which is a reporting platform for agencies funded to provide alcohol and other drug treatment, drink drive assessment and education, and Local Drug Strategy Primary Health Services. Since 2017, the department has migrated the data collection to the Victorian Alcohol and Drug Collection. The Victorian Alcohol and Drug Collection (VADC) dataset comprises demographic, administrative and outcome client-level data of Alcohol and Drug Treatment providers funded by Victorian Government.

The data items available include demographic, administrative and outcome client-level data of Alcohol and Drug Treatment providers funded by Victorian Government.

Date Range: July 2000 - December 2019
Contact: Department of Health and Human Services
Jurisdiction: Victoria
Data Linkage Unit: Centre for Victorian Data Linkage
Variable list:  
Metadata:  
Data Quality Statement: Not available

 

Public Housing
Description:

Public housing is a form of long-term rental housing for vulnerable people on low incomes. The data is from a register of client housing information in the Victorian public system. Social housing refers to affordable housing owned by non-government agencies and is not captured in this collection.

Included are data about the housing waiting list, applications for public housing and public housing tenancies, including client demographics and family structures

Date Range: July 2012 - December 2019
Contact: Department of Health and Human Services
Jurisdiction: Victoria
Data Linkage Unit: Centre for Victorian Data Linkage
Variable list:  
Metadata:  
Data Quality Statement: Not available

 

Homelessness
Description:

The Department of Health and Human Services and funded community service organisations provide housing and support to Victorians most in need. These services include long-term housing programs as well as temporary accommodation and homelessness support.
The homelessness dataset captures information about homelessness services provided for the full range of homelessness issues including crisis, family violence, homelessness risk etc. The DHHS Homelessness data collection mirrors the Specialist Homelessness Services Collection (SHSC) conducted by the Australian Institute of Health and Welfare (AIHW).

Data is only available in the Victorian Linkage Map from July 2015. Prior to this, the data was provided by funded agencies directly to the AIHW. Data items include client demographics and service details.

Date Range: July 2015 - December 2019
Contact: Department of Health and Human Services
Jurisdiction: Victoria
Data Linkage Unit: Centre for Victorian Data Linkage
Variable list:  
Metadata:  
Data Quality Statement: Not available

 

Family Violence Services
Description:

The Family Violence (FV) data is recorded in the Integrated Reports and Information System (IRIS), and records key information about the client and service profile.

Available data includes client demographics, referral details, client issues and service activities, case outcome and closure reasons.

Date Range: July 2008 - December 2019
Contact: Department of Health and Human Services
Jurisdiction: Victoria
Data Linkage Unit: Centre for Victorian Data Linkage
Variable list:  
Metadata:  
Data Quality Statement: Not available

 

Child Protection and Out of Home Care 
Description:

Child Protection (CP) services are provided by DHHS and receive, assess and investigate reports where children may be at risk of significant abuse or neglect within their family. Child Protection services also ensure that appropriate services are provided to protect children from harm. Child protection workers enter details of their intervention in the Client Relationship Information System (CRIS), an online client management and case management system. This includes creation and management of client records, case notes and reports relating to child protection reports, investigation, substantiation, court activity and out of home care placements.

Available variables relate to the demographic details and service history of children reported to the child protection system. This includes details of reports, investigations, court activity and out of home care placements.

Note: Data prior to the early 2000s was transferred from a previous information system and the available variables and quality are limited.

Date Range: January 1992 - December 2019
Contact: Department of Health and Human Services
Jurisdiction: Victoria
Data Linkage Unit: Centre for Victorian Data Linkage
Variable list:  
Metadata:  
Data Quality Statement: Not available

 

Cradle to Kinder
Description:

The Cradle to Kinder program is an intensive ante and postnatal support service to provide longer term, intensive family and early parenting support for a group of vulnerable young mothers and their children. The service commences in pregnancy and continues until the child reaches four years of age. The Cradle to Kinder program provides a whole-of-family service in the form of pre-birth support, intensive and longer term interventions and case work support until the child reaches four years of age. Cradle to Kinder builds the capacity of parents to not only provide for their children’s health, safety and development, but to build their own self-reliance and sustainability through access to education, vocational training and employment. The Cradle to Kinder service is provided by funded agencies and the data is reported to the department via the Integrated Reports and Information System (IRIS).

Date Range: July 2008 - December 2019
Contact: Department of Health and Human Services
Jurisdiction: Victoria
Data Linkage Unit: Centre for Victorian Data Linkage
Variable list:  
Metadata:  
Data Quality Statement: Not available

 

Child FIRST Services
Description: Child FIRST services is the entry point into family services and undertakes an assessment of family need. The Integrated Reports and Information System (IRIS) records key data about the client and service profile as reported by the agencies.
Date Range: 1 July 2008 - December 201
Contact: Department of Health and Human Services
Jurisdiction: Victoria
Data Linkage Unit: Centre for Victorian Data Linkage
Variable list: Not available
Metadata: Not available
Data Quality Statement: Not available

 

Sexual Assault Support Services
Description:

Sexual Assault services respond to people who have experience sexual assault, or to perpetrators of sexual assault that has been reported. Services include crisis care responses, counselling, casework, group-work, advocacy and a statewide after-hours telephone crisis service. Sexual Assault Services data is also recorded in the Integrated Reports and Information System (IRIS) similarly to Family Services and Family Violence services.

Available data includes client demographics, referral details, client issues and service activities, case outcome and closure reasons.

Date Range: July 2008 - December 2019
Contact: Department of Health and Human Services
Jurisdiction: Victoria
Data Linkage Unit: Centre for Victorian Data Linkage
Variable list: Not available
Metadata: Not available
Data Quality Statement: Not available

 

Disability Services
Description:

DHHS provides and funds services for people with intellectual, physical, sensory, cognitive and neurological disabilities. Support falls into two categories. These are short-term supports such as respite services, behaviour supports, case management and therapy and long term supports such as individual support packages and supported accommodation.
The National Disability Insurance Scheme (NDIS) is significantly changing the way that disability services are provided in Victoria. The NDIS is being rolled out in stages from July 2016 to July 2019, and people receiving support from DHHS are moving to the NDIS at different times depending on where they live and the type of support they receive.

Departmental disability services workers record information about departmental clients on the Client Relationship Information System (CRIS). Service providers use a similar package called Client Relationship Information System for Service Providers (CRISSP).

Available data include client demographics and service details.

Date Range: July 2009 - June 2019
Contact: Department of Health and Human Services
Jurisdiction: Victoria
Data Linkage Unit: Centre for Victorian Data Linkage
Variable list:  
Metadata:  
Data Quality Statement: Not available

 

Victorian Community Health Services
Description:

Community health services deliver a range of primary health, human services and community-based support to the Victorian community. These include universal services as well as targeted services for vulnerable population groups such as children, pregnant women, refugee and asylum seekers and those with chronic disease. Community health services receive funding from a range of DHHS programs for services including health promotion, general counselling, allied health and nursing services.

There are currently 86 Victorian community health services which comprise 31 independently managed registered community health centres and 55 community health centres that are part of larger health services. The Community Health dataset comprises data reported quarterly by Victorian community health providers on their services as funded by the Department.

The data is a collection of transaction records for each client contact, including client demographics, service type, service hours and service duration.

Date Range: July 2008 - June 2019
Contact: Department of Health and Human Services
Jurisdiction: Victoria
Data Linkage Unit: Centre for Victorian Data Linkage
Variable list:  
Metadata:  
Data Quality Statement: Not available

 

Home and Community Care
Description:

The Home & Community Care (HACC) Program provides a comprehensive range of basic maintenance and support services for frail aged people, people with a disability and their carers so they can remain living in the community. The program was previously jointly funded by the Australian Government and the State and Territory governments.

On 1 July 2016 the funding and management of Home and Community Care (HACC) program services changed significantly. Access to these services is now based on age. Services for older people (people aged 65 and over and Aboriginal people aged 50 and over) are now funded and managed by the Commonwealth Department of Health through the Commonwealth Home Support Programme (CHSP). The CHSP provides the similar types of services that were provided by the HACC program.

These services include help with housework, personal care, meals, social support and groups activities, nursing care, allied health and home maintenance.

Services for younger people (people aged under 65 and Aboriginal people aged under 50) remain funded and managed by the Victorian Department of Health and Human Services under the HACC Program for Younger People (HACC PYP).

Available data items include client demographics, carer details, service usage and need to assistance in particular activities of daily life.

Date Range: July 1998 - June 2019
Contact: Department of Health and Human Services
Jurisdiction: Victoria
Data Linkage Unit: Centre for Victorian Data Linkage
Variable list:  
Metadata:  
Data Quality Statement: Not available

 

Youth Justice
Description:

Youth Justice Services are provided by the Department of Justice and Regulation, and include programs and resources to assist young offenders to develop the knowledge, skills and attitudes to manage their lives effectively without further offending. Through supervision, offending related programs and linkages to appropriate support services, the youth justice service promotes opportunities for rehabilitation and contributes to the reduction of crime in the community.

The Youth Justice workers enter details of their intervention in the Client Relationship Information System (CRIS), an online client management and case management system.

The youth justice service transferred from DHHS to DOJR in early 2017, but CRIS remains the case management system. Data items include client demographics, order types and dates.

Date Range: July 1999 - June 2019
Contact: The Department of Justice and Regulation
Jurisdiction: Victoria
Data Linkage Unit: Centre for Victorian Data Linkage
Variable list: Available
Metadata: Available
Data Quality Statement: Not available

 

Victorian Radiotherapy Minimum Dataset
Description:

The Victorian Radiotherapy Minimum Data Set (VRMDS) contains demographic, administrative and clinical data for admitted and non-admitted patients treated in Victorian Radiotherapy facilities in the public and private sector. The VRMDS commenced in 2008-09 as an initiative of the Department of Health in collaboration with the Victorian radiotherapy providers. The purpose of the data collection is to provide the Department with relevant data to inform service planning considerations for radiotherapy facilities, including metrics which inform this, such as utilisation rate analysis against optimal rates.

Available data incudes patient level demographics including geographic location and treatment details.

Date Range: January 2010 - June 2019
Contact: Department of Health and Human Services
Jurisdiction: Victoria
Data Linkage Unit: Centre for Victorian Data Linkage
Variable list: Available
Metadata: Available
Data Quality Statement: Not available

 

NAPLAN (National Assessment Program - Literacy and Numeracy)
Description:

The National Assessment Program – Literacy and Numeracy (NAPLAN) is an annual assessment for students in Years 3, 5, 7 and 9. It has been an everyday part of the school calendar since 2008. NAPLAN tests identify whether all students have the literacy and numeracy skills that provide the critical foundation for their learning, and for their productive and rewarding participation in the community. Students are assessed using common national tests in reading, writing, language conventions (spelling, grammar and punctuation) and numeracy.

The NAPLAN tests broadly reflect important aspects of literacy and numeracy in the Australian Curriculum adopted by each state or territory. The assessments are undertaken nationwide, every year, in the second full week in May.

Data items include assessment of student achievement in literacy and numeracy in years 3, 5, 7, 9. Please note that datasets under the VSIIDR banner have a VSIIDR specific governance process.

Date Range:  April 2008 - December 2019
Contact: Victorian Curriculum and Assessment Authority (VCAA)
Jurisdiction: Victoria
Data Linkage Unit: Centre for Victorian Data Linkage
Variable list: Not available
Metadata: Not available
Data Quality Statement: Not available

 

Cause of Death Unit Record File (COD URF).
Description:

The State and Territory Registrars of Births Deaths and Marriage and State Coroners provide data relating to deaths registered in Australia in a given reference year to the Australian Bureau of Statistics. The ABS then codes the cause of death data using ICD-10. The Australian Coordinating Registry in Queensland has been appointed to manage access the National Cause of Death Unit Record File (COD URF) to approved agency or applicant on behalf of Australian Registry of Births, Deaths and Marriages (RBDM) offices (the Data Custodians). The file is updated annually.

The National COD URF is available via CVDL for Victorian data only. Due to the time required for the ABS to collect and code data from all state jurisdictions, there is a substantial time lag in data availability. The dataset includes both coronial and registry data. Available data items include age at death, gender, date of death, state/territory of usual residence, underlying cause of death, coroner case flag.

Date Range: January 1937 - December 2017
Contact: Australian Coordinating Registry
Jurisdiction: Victoria
Data Linkage Unit: Centre for Victorian Data Linkage
Variable list:  
Metadata:  
Data Quality Statement: Not available

 

Australian Early Development Census (AEDC)
Description:

The AEDC is a nationwide data collection of early childhood development at the time children commence their first year of full-time school. The AEDC highlights what is working well and what needs to be improved or developed to support children and their families by providing evidence to support health, education and community policy and planning.

The CVDL is an accredited Linkage unit approved to undertake linkage activities using AEDC data.

Date Range: January 2009 - December 2018
Contact: Australian Government Department of Education and Training and the Social Research Centre
Jurisdiction: Victoria
Data Linkage Unit: Centre for Victorian Data Linkage
Variable list: Not available
Metadata: Not available
Data Quality Statement: Not available

 

Note: There are additional data collections that are available for linkage that are not routinely linked. Please visit the website of the jurisdictional linkage units for a complete list of data collections currently available to researchers for linkage.

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