Changes to the PHRN Online Application System

Changes to the PHRN Online Application System

Thursday, May 16, 2019

Changes to the PHRN Online Application System

The Population Health Research Network (PHRN) is currently going through an iterative process to improve your experience of using the Online Application System. In response to user feedback, the system will be updated a few times over the coming months.

You will notice that:

  1. The system will have a different look and feel. The blue band across the top of the screen has been changed to grey. The "Networking Australia's Population Health Data" banner at the top of the homepage has been replaced with the PHRN logo. The font on the tabs and drop down menus have changed from blue to orange.
  2. The 'Release to ethics' label has changed to 'Ready to submit to ethics'. You will notice this change on the orange banner on the homepage and in the drop down menu on the Applications sort list located on the grey band across the top of the screen. The wording has been changed to advise researchers that their application is considered by a data linkage unit to be in a "good enough" state for the researcher to submit their HREA.
  3. The Application Number and Project Title now appears on every page of the submission.
  4. When a user is on the homepage, you are now able to sort the submissions list by (a) Submit Type (b) Status (c) [date] First submitted to DLU (d) [Last date] Submitted to DLU.
    To sort the list by Application Number, press the 'Refresh' button at the bottom of the homepage.
  5. A data extraction section has been added to the system. It is a mandatory field to complete. You will find this section on the Datasets webpage and on the Datasets tab drop down menu.
    You will  need to answer a question: Are you requesting a once off data extraction?
    If your answer is 'Yes' you have completed this section and can press 'Save' at the top of the webpage.
    If your answer is 'No' then a text box appears and you will be asked to provide details about which data collections are to be updated, how frequently and how many times in total. When completed press 'Save' at the top of the webpage.

There's more to come. Over the next few months, we'll be sharing more about the improvements we're making to the PHRN Online Application System. Our goal is to make the PHRN Online Application System the best place to apply for linked data in Australia.

Feedback on System Changes

Are these changes helpful? Please email the PHRN Program Office with your comments or participate in the PHRN Online Application System User Satisfaction Survey in June 2019. Your feedback will help us to improve the PHRN Online Application System in the future.

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PHRN is closely monitoring the COVID-19 situation and has taken steps to mitigate the risk of transmission to our staff. In line with advice on social distancing, all staff at PHRN program office have moved to work from home. Staff are currently all working in line with our usual work patterns and our landline numbers are being diverted to staff at home, so will either be answered, or it will be possible to leave a voicemail. Please bear with us as we move to this new way of working. We will be participating in any meetings we need to attend remotely via Zoom. We are reviewing our work plans in light of the current situation and will make changes as required to ensure we are serving our network, researchers and community in this changing situation.

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WA Department of Health is seeking to establish a contract for the provision of an expert resource which will provide consultation to the Department of Health and the Department of Jobs, Tourism and Industry on a joint initiative. The ‘Strategic Linkage Advisor’, will provide strategic linkage advice, research, analysis, stakeholder management and inter-governmental coordination on matters relating to data linkage.